Photography Quote Builder

What it does

Totals a photography quote from line items — quantity × price each — then takes off a discount, adds VAT, sales tax or GST on the discounted amount, and splits the total into a booking deposit and a balance. Money is worked in whole cents (or whole yen), so the totals always add up.

What you'll need

• Your business details and, if you like, a logo.
• The client's name and contact.
• What you're quoting for: sessions, hours, edited images, prints, travel.
• Any discount, your tax rate and the deposit you ask for.

Steps

1. Fill in your details once — they're remembered in this browser.
2. Add the client and an item for each thing you charge for.
3. Set the discount, tax and deposit; the totals update as you type.
4. Download the PDF (A4 or US Letter) or copy the quote into an email.

Reading the result

Discount comes off the subtotal first, tax is added to what's left, and the deposit is a share of the final total. The quote's validity date is the quote date plus the days you set.

Tips

• List editing and delivery as their own items so the client sees what the price covers.
• Give quotes an expiry date — 30 days is common — so last year's prices aren't held forever.
• Number quotes the same way as your invoices, so a quote can be found again when it turns into a booking.

What should a photography quote include?

A good quote names who it's from and who it's for, has a number and a date, lists each item with quantity and price, shows any discount and tax, gives the total and the deposit to book, and says how long the price holds.

A quote is an offer, not an invoice: it becomes a booking once the client accepts it — usually by signing a contract and paying the deposit.

Why photographers use it

A clear, itemised quote answers the client's questions before they ask, makes the price feel considered rather than invented, and gives you something concrete to follow up on.

Common mistakes

• One lump sum. a single figure invites haggling; itemised quotes show what the client gets for the money.
• Forgetting tax. if you're registered for VAT or sales tax, quote it — adding it later looks like a price rise.
• No expiry date. without one, a client can come back a year later expecting the old price.

FAQ

Is the discount applied before or after tax?

Before. The discount comes off the subtotal, then tax is added to the discounted amount — the usual way for VAT and sales tax.

Can I use it for an invoice?

It's built as a quote (an offer with a validity date). Many countries require extra details on an invoice, such as a tax number and sequential invoice numbers, so use proper invoicing for those.

Which currencies are supported?

Sixteen, including euro, US, Canadian, Australian and New Zealand dollar, pound, Swiss franc, Nordic currencies, złoty, real, peso, rupee, yen and rand. Amounts are rounded to the currency's own smallest unit.

Does the PDF show CAPTD's name?

No. The quote carries only your details and logo, with page numbers at the foot.

Is my quote uploaded?

No. Totals, the PDF and the logo all stay in your browser. Your business details are remembered on this device only.