Last updated: August 2026
CAPTD is operated as a sole trader business based in Ireland. We are the data controller for personal data collected through this platform. For any privacy-related questions contact us at captionflow.app@gmail.com.
CAPTD does not require signup, login, or an email address to use the Free Beta. An anonymous session is created automatically in your browser to let the service work — no personal identity is attached to it unless you separately contact us. We collect the following:
CAPTD offers an optional History feature that lets you save and revisit your previously generated Content Packs across devices. This feature requires creating an account — email and password, or signing in with Google, Facebook or Apple — it is entirely optional and is not required to use CAPTD's core generation features. When you sign in with Google, Facebook or Apple, that provider shares your name, email address and a unique account identifier with us so we can create and recognize your CAPTD account — we never see or store your password with that provider.
If you choose to sign up, any Content Packs you generate — including any generated before you signed up, using your anonymous session — become linked to your account and are saved to your History.
What we store: the Content Pack itself (caption, description, hashtags, and other generated fields), the workspace and platform it was generated for, and the date of generation. We do not store additional data beyond what's needed for this feature to work.
How long we keep it: your History is retained until you delete individual entries yourself, or until you delete your account, whichever comes first. We do not set an automatic expiry on History data beyond that.
Your control: you can delete any individual History entry at any time. Deleting your account removes your entire History along with it. This is in addition to the data rights already described in Section 9 (Your Rights Under GDPR) of this policy, including your right to access, export, or request erasure of your data at any time.
Access: your History is private to your account — only you can view it. We apply technical access controls (row-level security) to ensure no other user, including other CAPTD users, can access your History data.
We do not sell your personal data to third parties. We do not use your uploaded content to train AI models.
We process your data under the following legal bases as defined by the EU General Data Protection Regulation (GDPR):
Uploaded photos and videos are automatically deleted no more than 90 days after upload — this runs automatically in the background and does not require you to do anything. Generated text (captions, descriptions, hashtags and the rest of your generation history) is kept for as long as your anonymous session or account is active, since it has no comparable storage-size or sensitivity concern and you may want to refer back to it. Composition Analysis, Scene Recognition and Editing Suggestions in the AI Photography Assistant go further still: those photos are deleted immediately once the analysis result is generated, not kept for 90 days like other uploads.
GPS coordinates read from a photo's EXIF data, and any location you type in yourself, are used only for that single generation and are never written to our database — see What Data We Collect above.
You can delete all of your data immediately and permanently at any time yourself — see "Erasure" under Your Rights Under GDPR below — rather than waiting on a manual request. If you'd still prefer to reach us directly, contact us at captionflow.app@gmail.com and we will remove it within 30 days, except where retention is required by law such as for tax records.
We use the following third party services to operate CAPTD:
When paid plans launch we will add a payment processor to this list before it goes live, and update this policy accordingly. All third party providers are GDPR compliant and process data under appropriate data processing agreements.
Some of our third party providers may process data outside the European Economic Area. Where this occurs we ensure appropriate safeguards are in place including standard contractual clauses approved by the European Commission.
As an EU resident you have the following rights:
To exercise any of the other rights above contact us at captionflow.app@gmail.com. We will respond within 30 days. You also have the right to lodge a complaint with the Data Protection Commission of Ireland at dataprotection.ie.
CAPTD uses two categories of storage technology (cookies and similar browser storage such as localStorage):
We do not use advertising cookies or third party ad-tracking cookies.
If a personal data breach occurs that is likely to result in a risk to your rights and freedoms, we will notify the Data Protection Commission of Ireland without undue delay and, where feasible, within 72 hours of becoming aware of it. Where a breach is likely to result in a high risk to your rights and freedoms, we will also notify you directly, without undue delay, by email or via an in-app notice, describing the nature of the breach and the steps we're taking in response.
CAPTD is not intended for users under the age of 18. We do not knowingly collect personal data from children. If you believe a child has used CAPTD please contact us immediately at captionflow.app@gmail.com and we will delete their data promptly.
We may update this Privacy Policy from time to time. We will notify you of material changes by email or via an in-app notice at least 14 days before the changes take effect. Continued use of the service after that date constitutes acceptance of the updated policy.
For any privacy-related questions or to exercise your rights please contact us at captionflow.app@gmail.com